An employee offer letter is used by an employer who is offering a position of employment to a potential employee. Offer letters are used across multiple businesses, but especially for professional positions. It's common in professional situations to make a verbal offer to the employee first and then follow it up with a written offer letter. Employers may also wish to use an offer letter in the situation that they interviewed multiple different candidates, and find it easiest to simply send the candidate of their choice a letter.
Though both documents are used when bringing on a new employee, they are used at different points in the process. The employee offer letter is used by the employer to let the potential employee that they are being offered a job. It may contain details of the benefits that come with the job, but does not include the full terms of the agreement.
An employment agreement is used once the employee has accepted the position and has negotiated the terms of their agreement with the employer. The employment agreement outlines the full scope of the responsibilities that come with the job.
No, it is not mandatory to have an employee offer letter. Small businesses which do not have many candidates for jobs often just make a verbal offer of employment. However, many businesses choose to use employee offer letters both for their records as well as easing the hiring process as they interview many candidates.
A probationary period is a time at the beginning of employment during which the employee's performance and fit with the company are closely monitored and evaluated. This acts as a trial period for the employee and employer to figure out whether the employee is a good match for the position and will stay with the employer long term.
An employee offer letter is created by the employer and sent to a potential employee. There are age restrictions on employment that vary from state to state. In many states, if the person being employed is under the age of 18, they need permission from their parents or legal guardians to work.
When the employee offer letter is written and all the relevant information has been included, the employer should print and sign the letter and then send to the employee via mail or email. The employer may also save a copy of the letter for their files if desired by their human resources department.
An employee offer letter must include at least the following mandatory clauses:
There are no laws outlining what must be put into an employee offer letter. There are, however, some overall accepted practices for creating such documents, including making sure the information is robust enough and covers the details of the job.
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Employee Offer Letter - FREE - Template - Word and PDF
Country: United States